Document Management & Workflow Automation
Secure, paperless solutions that streamline every stage of your document lifecycle
Why Choose MindTech for Document Management
With over 60 years of experience serving New York businesses, MindTech delivers powerful document management solutions that cut costs, boost security, and eliminates manual workflows, while laying the groundwork for AI to provide organization & insights on your documents.
- Centralize and secure all documents in a cloud-based system
- Automate approvals, routing, and repetitive tasks
- Enable remote access and real-time collaboration
- Reduce paper usage and compliance risks
- Scale effortlessly as your business grows
The Document Process
Ingestion: Scan paper documents directly from your Kyocera MFP into the DMS; Capture attachments from email inboxes automatically; Upload or drag-and-drop digital files to the cloud-based platform
Cleaning & OCR: Apply noise filters to remove smudges and background artifacts; Perform OCR to convert images into searchable text.
Metadata Extraction & Indexing: Extract key data fields (names, dates, invoice numbers, etc.); Attach metadata for routing.
Search & Retrieval: Instantly locate any document using full-text search or metadata filters.
Audit Trails & Compliance: Track actions, add annotations, and meet regulatory requirements.
Ingestion: Scan paper documents directly from your Kyocera MFP into the DMS; Capture attachments from email inboxes automatically; Upload or drag-and-drop digital files to the cloud-based platform.
Cleaning & OCR: Apply noise filters to remove smudges and background artifacts; Perform Optical Character Recognition (OCR) to convert images into searchable text.
Metadata Extraction & Indexing : Extract key data fields (names, dates, invoice numbers, etc.); Attach metadata for accurate indexing, classification, and automated routing.
Search & Retrieval : Instantly locate any document using full-text search or metadata filters; Access from desktop, mobile, or integrated business applications.
Audit Trails & Compliance : Track every action with a full audit log; Add annotations or notes while preserving the original document; Meet regulatory requirements with detailed security and compliance reporting.
Core Solutions
Cloud Document Management
Secure, centralized storage accessible anywhere.
Workflow Automation
Custom routing, approvals, and notifications.
Compliance & Security
Encryption, user permissions, and automated audit trails.
Mobile & Remote Access
Full functionality from any device.
Ready to modernize your document workflows? Schedule a free assessment today.
FAQS
Frequently asked question
We deliver cutting-edge cybersecurity solutions to protect your data, safeguard your operations, and ensure.
Yes, our platform connects with your core business applications and file structures.
Absolutely—end-to-end encryption and role-based permissions protect your data.
We work with finance, healthcare, legal, education, not-for-profit and any business that requires secure, efficient document handling.
Yes, our solution can connect directly to your copier’s control panel, allowing you to scan, index, and route documents instantly into the correct folders or workflows.
Absolutely. With our hosted solution, you can securely access, view, and share files from any device, anywhere, with full user authentication.
All files are encrypted and stored with strict access controls, audit trails, and user permissions to ensure complete data security and compliance.
Yes. By digitizing documents and automating workflows, it greatly reduces printing, storage, and manual filing needs.
Yes, you can set up custom workflows to automatically route documents for review, approval, or signature—saving time and eliminating bottlenecks.
Setup is quick and user-friendly. Our team handles configuration, training, and integration so you’re up and running in no time.